Aline can automatically notify the right people before a contract expires or auto-renews, so nothing slips through the cracks. Reminders are built on the same expiration data your AI reports capture, which means you can set them up once and let Aline watch your entire portfolio for you.

This guide walks through creating expiration reminders, choosing who gets notified, and making sure reminders only fire on contracts that are still active.

In this article you'll:

Reminders rely on each contract having an expiration date captured as an AI property. If you haven't set that up yet, run an AI report to extract expiration (and, where relevant, termination and auto-renewal) dates first.

💡 See Managing Contract Status, Expiration & Auto-Renewal (Evergreen) Dates and Building AI Reports in Aline.

Go to your Reports and open (or build) the report that contains the contracts you want to track — for example, a Vendor Agreements report with an Expiration Date column.

Reminders read from these columns, so the data here needs to be accurate before you continue.

From the report, add a Reminder and choose the date property it should watch (usually Expiration Date). Set how far in advance you want the notification to go out — most teams use 60 days (2 months) before expiration to leave time to renew or renegotiate.

💡 You can create more than one reminder on the same date — for example, one at 90 days and another at 30 days — for contracts that need a longer runway.

Assign an assignee who is responsible for acting on the contract, and optionally add a reviewer so responsibility is shared and nothing depends on a single person.

⚠️ Only Aline platform members receive reminders. If the person who owns a contract isn't a user in your account, add them first or assign the reminder to someone who is. External counterparties are never notified automatically.

Before you turn a reminder on, filter the report so it only includes active agreements. If old or already-expired contracts are still in the set, reminders will fire on agreements you no longer care about.

A simple approach:

Run the report once and review the contracts that would trigger a reminder. Confirm the dates are correct and the right people are assigned. Once the list looks right, activate the reminder so notifications send automatically going forward.

💡 Best Practice: Review flagged notifications manually the first time before switching a reminder to fully automatic. AI-extracted dates are usually accurate, but a quick check catches any contract where the expiration date was read incorrectly.

For contracts that auto-renew, the meaningful date is often the notice deadline — the last day to give notice before the term rolls over — not the original expiration date.

Capture a calculated next-expiration or notice date as its own property, then point your reminder at that field so evergreen agreements are flagged in time to opt out. See Managing Contract Status, Expiration & Auto-Renewal (Evergreen) Dates for how to set up that calculation.

Setting up renewal tracking across a large portfolio, or not sure which date your reminders should read from? Click the Support button in Aline to chat with our team — we can review your report setup with you on a screen-share.